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How To Best Care for Your Office Equipment


How To Best Care for Your Office Equipment

Every office uses various equipment to complete daily operations, from shredders to printers to laminators. These devices are great for increasing efficiency and getting the job done, but they need proper maintenance to stay in working condition. Discover how to best care for your office equipment.


Cleaning Your Equipment

Every device or piece of equipment will need regular cleaning, whether you use it or not. Dust will collect on the device, and normal operations can get messy. Cleaning your equipment can prevent wear in the long run, extending the lifespan of your devices while avoiding things like clogs or breakdowns from dirt buildup.


Unplugging Your Devices

Even when your equipment isn’t on it can slowly lose power if you leave it plugged in, which is why it’s important to unplug your equipment for long-term maintenance and operation. For example, one of the best ways to extend the lifespan of a shredder is to unplug it, as the mechanism will still slowly run if you leave it plugged in.


Check for Damage

Regular equipment inspections can help you catch any issues before they become big problems for your office. You should do a quick monthly review to identify wear and damage around your office to determine the repairs you need to make or if you need to replace anything. Running inspections can prevent breakdowns and injuries in the office.


Follow Manuals

An important step in caring for your office equipment is to follow the manuals that come with every device. Manufacturers include manuals that lay out the proper care for each piece of equipment. Follow these manuals to ensure you take adequate care of your devices at the office. You can locate your device’s manual online as most manufacturers put the instructions on the internet if you can’t find the printed manual.


Office equipment maintenance benefits you, your employees, and your profit margin. Good equipment is efficient and raises productivity while protecting your employees. You can simultaneously improve working conditions and lower equipment replacement costs if you follow these steps.

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